In this document:
What are notifications, how do they work? / How can I keep track of changes?
When you subscribe to email updates of a page, you receive email notifications about activity on the page. For example, when someone updates a page you are subscribed to (also called follow), you receive an email notification to inform you about the changes on that page.There are different types of notifications (about page changes, new comments, and so on), see notification types.
Which notifications you can receive when you follow a page, depend on the permissions you have to access the page.
How do I (un)subscribe to notifications for a page?
You can (un)subscribe to notifications of individual pages, by clicking the envelope icon in the Page Menu
, see the following screenshot:
It is also possible to subscribe to new pages by default, see the next section.
How do I automatically subscribe to notifications on new pages?
It is also possible to subscribe to new pages by default. Everytime someone creates a new page, you are automatically notified of all updates about this page. To enable (or disable) this option, go to the Settings area, and click Notifications, see the screenshots below:
To automatically (un)subscribe to new pages, (un)check the Auto follow optiion, and click Save.
Who can receive notifications?
To receive notifications about a page, you need to have permissions to at least view the page. Depending on your permissions to access the page, you will receive different types of notifications, see notification types. Furthermore, you need to subscribe to the page, as explained in the sections above.Both team members and people you invite via email to share a page can subscribe to notifications.
How do I disable or pause all notifications?
You can unsubscribe from updates on individual pages, as explained in this section. It's also possible to disable all notifications at once. This option can also be used to simply pause notifications, which is especially useful if you're on a two week vacation and don't want to find your Inbox full of notification emails. To disable (pause) notifications, go to the Settings page, and click Notifications, see the screenshots below:
Then, check the Pause notifications option to pause the notifications, and click Save. If at some point you want to resume receiving new notifications, uncheck the option again.
What kind of notifications are supported?
Once you are subscribed to a page, Papyrs will send different types of notifications, depending on the page activity and your permissions:- Page modified
This email notification shows you what has been changed on a page, see the example below:
People who can view the page can receive these notifications.
- New form submitted
This email notification is sent when someone submits a new form entry on a page, see the example below:
Only people who have form administrator access to a page receive these notifcations.
- New comment
This email notification is sent when someone posts a new comment on a page, see the example below:
People who can view the page can receive these notifications.
- Status of submitted form changed
This email notification is sent when the Status field of a submitted form entry is modified, see the example below:
Only people who have form administrator access to a page, and the user who submitted the form entry, receive these notifcations.